Cover Letter for Visa Application

You may have seen, if you are in the process of applying for a Schengen Visa, that you are required to submit a Cover Letter.

The application for a Schengen visa requires a cover letter, which is an important requirement. If you are unsure of how to properly write a cover letter, the outcome of your visa application could be negatively impacted. 

Cover Letter

What should be included in a cover letter when applying for a Schengen visa?

The Cover Letter for a Schengen Visa is an essential component of your application for a visa because it provides you with the opportunity to introduce yourself, discuss the reason you wish to visit a particular country, and engage in conversation with the visa officers who are responsible for processing your submission.

Even if you are applying for your visa through a visa application center like VFS Global, it is important to keep in mind that the Cover Letter needs to be written to the embassy or consulate of the country you plan to visit.

You are required to demonstrate to the consular staff, in the Cover Letter for a Schengen Visa, that you meet all of the requirements necessary to be granted a visa for the country that you intend to visit.

What Kind of Information Should Be Included in a Cover Letter When Applying for a Schengen Visa?

When you compose a Cover Letter for your application for a Schengen Visa, you are required to include specifics regarding your entire trip, such as the following:

• The motivation behind your wish to go to one of the Schengen countries.
• The times when you plan to check in and check out of the hotel.
• A detailed schedule of all the things you intend to do while in the Schengen Area.
• Once you have entered the Schengen area, where you will be staying.
• All of the nations that you plan to travel to.
• The current situation with regard to your employment.

Please include an explanation as to why you were unable to provide any of the needed papers, if you were unable to do so. 

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Sample Cover Letters for Schengen Visa

You will find a sample cover letter for a Schengen tourist or visit visa, a sample cover letter for a Schengen business visa, and a sample cover letter for a Schengen medical treatment visa below. These cover letters will provide you with an idea of what to include on your own personal visa cover letter.

Sample Cover Letter for Tourist Schengen Visa

March 20, 2019

New Delhi, India

Netherlands Embassy in New Delhi

Shantipath, your number is 6/50.

Chanakyapuri

New Delhi – 110021

Dear Sir or Madam,

This letter is being written as part of my application for a Schengen visa, which will allow me to travel to the Netherlands between the dates of May 20 and June 10, 2019. 

I will be going to the Netherlands on my own, and the primary motivation behind my decision to do so is to go sightseeing.

I would like to go to some of the most well-known tourist destinations in the Netherlands, such as the Van Gogh Museum and the house where Anne Frank lived. I would also like to go to the Keukenhof gardens to see the tulip, which is the national flower of the Netherlands.

During my stay, I plan to make a side trip to Germany to see my sister, who resides in Dusseldorf, and while I'm there, I'll be staying at her place. This trip will take place between May 29 and June 5. Then, before I leave the country, I will make my way back to the Netherlands, where I will spend some time exploring the city of The Hague.

I am currently working for [name of company or organization] in the [job title] role, where my responsibilities include [job responsibilities]. I have been employed at this company for the past X years, and my annual income is XX. You will find a copy of the No Objection Certificate that my employer issued to me for my trip enclosed in this letter.

I have provided evidence that I have the requisite financial means to meet the cost of my stay, and it is my intention to pay for my own travel in full.

You can view the schedule I have made for my activities down below:

Date	Activity
May 20	Arrival at Amsterdam Airport Schiphol and accommodation at The Alfred Hotel in Amsterdam
May 21	Visiting Van Gogh Museum for a booked Private Tour
May 22 – May 28	Exploring Amsterdam
May 29	Taking a train from Amsterdam to Dusseldorf with ICE International
May 20 – June 4	Visiting my sister and exploring Dusseldorf and surrounding areas in Germany
June 5	Taking the train from Dusseldorf to the Hague with Flixbus and accommodation at Stadsvilla Hotel in the Hague
June 10	Leaving the Netherlands via Amsterdam Airport Schiphol

Supporting visa application documents I am including the following items with this letter:

• The application for a Schengen visa that is completely filled out.
• My passport
• My reservations for the airplane and train tickets
• Health and Travel Insurance for Schengen Visa
• Receipts for hotel reservations.
• Greetings from my sister in Germany, with an invitation from the city of Dusseldorf
• Certificate stating that there are no objections from my employer
• The most recent three months' worth of my Bank Statements

I would be grateful if you could let me know whether or not the information I have provided in this letter is sufficient for a positive response to my application. I would like to thank you for your time and ask that you please do not hesitate to get in touch with me if you require any additional information.

                                                                                                                            With warmest regards,                                                                                                                                  Alan Shilmani                                                                                                                                   [Complete street address in India]

Sample Cover Letter for Business Schengen Visa

If you are applying for a Schengen Business Visa, the Cover Letter must be written on your behalf by your employer. If you are applying for a Schengen Tourist Visa, you must write the Cover Letter yourself. It is required to be written on the letterhead of the company.

                                                                                                                 March 20, 2019

                                                                                                                 India's New Delhi

The Kingdom of the Netherlands' Embassy in New Delhi

6 fifty five, Shantipath

Chanakyapuri

New Delhi – 110021

Dear Sir or Madam,

I am writing this letter to obtain a Schengen Business Visa on behalf of [applicant’s full name] with the passport number XXXX.

Through this letter, I would like to certify that [applicant’s complete name] is employed at our company [company’s name] where he works as [job title or position]. [The applicant] has been working in our company for [X number of years], and needs to travel to the Netherlands to see our partner company [partner company’s name] between the periods April 20 to April 30, 2019.

During his visit at [partner company’s name] in the Netherlands, [the candidate] will be involved in the following duties:

Attending meetings

Negotiating a contract between the firms over [XYZ]

Giving a presentation

(Any other things that you will have to complete during your vacation)

[The applicant] will stay at the [hotel name/other lodging], and the expenditures will be reimbursed by our firm (if appropriate) (if applicable).

Please do not be hesitant to get in touch with me if you have any further inquiries.

                                                                                                                Thank you for your time,

                                                                                                                With warmest regards,

                                                                                [Name of employer/supervisor along with siganture]

                                                                         [Title of the position held by the employer or supervisor]

                                                                                                     [Email address of employer/supervisor]

                                                                                                     [Phone number of employer/supervisor]

Sample Cover Letter for Medical Treatment Visa

If you are planning to visit a Schengen country in order to receive medical treatment, your attending physician is required to draft the Cover Letter on your behalf. The Cover Letter for a Schengen Medical Treatment Visa has to include the following information:

• Your detailed diagnosis
• Your past medical procedures
• The type of treatment that will be provided to you, as well as its duration, while you are in a Schengen country

                                                                                                                               March 20, 2019

                                                                                                                               India's New Delhi

The Kingdom of the Netherlands' Embassy in New Delhi

65, Shantipath

Chanakyapuri

New Delhi – 110021

Dear Sir or Madam,

I am writing this letter to request a Schengen Medical Treatment Visa on behalf of my patient [applicant's full name], who has the passport number XXXX. I am writing this letter on behalf of my patient

[Applicant’s name] is diagnosed with [XYZ] and needs to obtain [XYZ] treatment at the [medical facility name] in the Netherlands.

[Detailed diagnosis]

[Medical history]

[The kind of care that is being offered to you in the Schengen country, as well as its expected length of duration]

I sincerely hope that the supporting documentation for my patient's application for a Schengen visa that I have enclosed in this letter is sufficient in your eyes.

In the event that you require any further clarification, feel free to get in touch with me.

I am grateful for your attention.

                                                                                                                     Sincerely yours,

                                                                                   [The individual's name, along with their signature]

Where should I send the covering letter for my Schengen visa application?

Depending on what nation you are applying from, you can submit the Schengen Visa application at:

• An Embassy or Consulate of the Schengen country you are visiting.
• The Embassy/Consulate of another Schengen country, in case the country you want to visit has no diplomatic representation in your place of residency.
• A visa application agency that the Embassy or Consulate of the Schengen country you are visiting has outsourced the processing of visa applications to in order to expedite the process.

Remember that if you are planning to travel to multiple countries, you need to submit your application at the embassy or consulate of the country that you will visit first.

When applying for a Schengen visa, in addition to the cover letter, what other documents am I required to submit?

When you send in your application for a Schengen visa, in addition to the Cover Letter, you are required to send in a number of other supporting documents, such as the following:

• The application for a Schengen visa that is completely filled out.
• Your passport, which must have at least another six months left on its validity date.
• Pictures the size of a passport, as required by the Schengen visa photo requirements
• Your flight schedule as well as your reservations.
• Health and Travel Insurance for Schengen Visa
• Documentation demonstrating that you have been staying in a Schengen country
• Certificate stating that your employer or school has no objections to your application
• Depending on the reason for your trip, a letter of invitation from a friend, family member, or employer in the Schengen country that you intend to visit.
• Documentation demonstrating payment of the required fees for a Schengen visa
• Your Bank Statements from the Past Approximately Half a Year

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